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August 17, 2020: Attendance Quiz Information

Dear Faculty and Staff Instructors,

Students are reporting that they are unable to access the attendance verification quiz in many of their classes.  

In order to give students access to the Attendance Verification quiz, the FOLIO section for your course must be active.  To double check whether your class is active or not, go to “edit course” in your FOLIO section and click on “course offering information”.  Check “course is active” and hit save.  

Attendance verification is used for several important reasons, not the least of which is remaining in compliance with federal regulations (those also include reporting the ‘last day of attendance’ in cases where a student withdraws from the university). Perhaps most importantly to our students, financial aid cannot be released to a student’s account until their attendance has been verified. This quiz is the uniform tool for Attendance Verification and will be used in every course.

Individual “syllabus” or “day one” quizzes or activities can be used in addition to the Attendance Verification quiz, but cannot be used in place of it. We know that taking attendance is an important part of getting to know your students, and this quiz is not intended to take the place of that kind of interaction. Please feel free to call roll, do introductions, or utilize any other first-day activities designed to engage students.

This 0-credit quiz will be auto-loaded into each Folio course site at 7:00 a.m. on Monday, August 17 and will not require any additional set up by the instructor. Please do not adjust the quiz settings (specifically the title and date) as this will break the automation and could cause a student to be dropped from the course.

Please remind all students to complete the quiz prior to the point in time where drops take place (see image #2 attached). Beginning on Thursday, Aug. 20th, you will receive an injection page in the MyGeorgiaSouthern portal alerting you about any students who have yet to complete the Attendance Verification quiz.

There might be instances, such as student withdrawals or if a student is administratively dropped but indicates that they attended a class, where you may be asked to verify face-to-face or virtual zoom attendance if the student did not complete the attendance quiz or did something else academically related in Folio.  This supplemental verification will help to ensure our compliance with federal regulations.  

Thank you,

Office of the Provost

Last updated: 8/18/2021