Contact Info
Internal Audit, Risk & Compliance
P.O. Box 8038
Statesboro, GA 30460-8038
Hollis Building, Rooms 2127 & 2129
- katrinamcnair@georgiasouthern.edu
- 912-478-1652
-
912-478-0448 (fax)
General Information
Covered Programs, as defined in the Non-Student Minors on Campus Policy, are required to be registered with Internal Audit, Risk & Compliance (IARC) using NEST at least four weeks prior to the start of the program activities. Programs not registered with IARC may be denied permission to continue operations on the Georgia Southern University campus.
NEST & Non-Student Minors On Campus Training
Email or call Katy Lewis or Kelly Crosby if you’d like to set up a training session:
Katy Lewis, Compliance Specialist
912-478-1301
kllewis@georgiasouthern.edu
Guidelines
2025 University System of Georgia Programs Serving Non-Student Minors Memorandum
Any event that does not meet the established timeline below will be denied permission to operate on campus or receive the requested services. Download a copy of the Timeline for Minors Events on Campus to help you stay on track.
| Task | Recommended/ Preliminary Timeline | Required Due Date |
|---|---|---|
| Program registration in NEST | 6-12 months prior to start date | 4 weeks prior to start date |
| Reserve space(s) – Housing, athletic facilities, meeting rooms, dining areas, parking, etc. | 6-12 months prior to start date | 4 weeks prior to start date |
| Confirm dining service details | 3 weeks prior to start date (estimated head count) | 5 business days prior to start date (confirmed head count) |
| Confirm catering service details | 4 weeks prior to start date (estimated head count) | 5 business days prior to start date (confirmed head count)-see contract for details |
| Reserve equipment – tables, chairs, AV needs, etc. | 6-12 months prior to start date | 2 weeks prior to start date |
| Security | 2 weeks prior to start date | 2 weeks prior to start date |
| Send License Agreement to Office of Legal Affairs for final execution (this also confirms space reservations) | 2-3 months prior to start date | 2 weeks prior to start date |
| Provide Certificate of Insurance (License Agreement will not be approved without this) | 2 months prior to start date | 2 weeks prior to start date |
| Upload/import participant information into NEST Internal Events Only | 4 weeks prior to start date | 1 week prior to start date (on-site registrations may be added; most participants should be entered early) |
| Upload/import staff information into NEST Internal Events Only | 4 weeks prior to event date | 2 weeks prior to start date (allows time for background checks) |
Review the table below for the limits on number of minor participants per adult staff supervisor. You can download a copy of this information at the link below.
Adult to Minor Supervision Ratio Requirements
| Participant Age | # of Overnight Participants per Adult | # of Day-only Participants per Adult |
|---|---|---|
| 0-5 years | 5 | 6 |
| 6-8 years | 6 | 8 |
| 9-13 years | 8 | 10 |
| 14-17 years | 10 | 12 |
| Coverage | Minimum Amount |
|---|---|
| Personal Injury and Advertising | $1,000,000 per Occurrence |
| Contractual | $1,000,000 per Occurrence |
| Fire Legal | $1,000,000 per Occurrence |
| General | $3,000,000 per Occurrence |
| Sexual Abuse/Molestation – Day programs | $1,000,000 per Occurrence $1,000,000 Aggregate |
| Sexual Abuse/Molestation – Overnight programs | $1,000,000 per Occurrence $2,000,000 Aggregate |
Georgia Southern University must be listed as Additional Insured (address provided below):
Georgia Southern University
Georgia Southern Board of Regents
1332 Southern Drive
Statesboro, GA 30458
Download a copy of the Insurance Coverage Requirements.