IT Purchasing Process
Dell and Apple are providers of standard computer and peripheral equipment. Dell equipment can be purchased directly through eProcurment. Apple equipment requires a different process. The link to Dell is provided on this website so that you can view the equipment configurations available to you.
The process of purchasing these items takes place through eProcurment, which is administered by Georgia Southern University Procurement and Logistical Services.
If you want to order an Apple product you should first get a proposal from IT Services. Once you have the proposal you may enter it as a special request within ePro (see link below for more information about ePro).
To purchase standard equipment:
- View the standard configurations on this site to make a decision as to what to purchase
- Once you have made the decision you may enter the GeorgiaFirst MarketPlace within ePro and select the appropriate configuration for your cart (see link below for more information about ePro).
- If you have issues using a punchout attempt to access ePro through another browser. If the problem persists please contact IT Purchasing.
If you have questions about the appropriate procedure you may consult IT Services or contact IT Purchasing at ITPurchasing@georgiasouthern.edu.
- Please fill out the Copier Request Form.
- IT Purchasing will provide you with a quote.
- The provided quote will need to be entered as a special request in ePro.
Please contact IT Purchasing for assistance with specifications, quotes, and directions for ordering.
Purchasing Procedures
The University realizes many benefits, including better pricing, support and service from our vendors, and lower total cost of ownership, by following established technology procedures.
For these reasons these procedures must be applied to all purchases of technology hardware and software regardless of the source of funding.
IT Purchasing, a department of Georgia Southern’s Information Technology Services, is responsible for vetting technology purchases for the University community.
For reference: “technology” includes any component that attaches to the campus network, stores data, electronically controls something, or performs computations.
Approval is gained in one of two ways:
- Purchasing technology that meet pre-approved standards via eProcurement
- Following the specified approval process to purchase non-standard technology
IT Purchasing Policy
The purpose of the IT Procurement policy is to ensure that the procurement of information technology hardware, software and services follow established University System of Georgia Board of Regents policies and guidelines, that due diligence is performed to ensure compatibility with existing systems and policies, that appropriate plans are associated with technology acquisition and that the approval of the Chief Information Officer is obtained prior to issuance of a purchase order. This policy applies to all technology resources and related services owned, used or operated by the University, regardless of the source of funding, location or intended purpose. These resources include but are not limited to: Computers and servers of any form factor; Software and information systems; Technology services, consulting, and maintenance contracts; Peripheral equipment (e.g. printers, scanners, etc.); Network devices; Television, audiovisual, surveillance and projection equipment; And door locking, alarm, and environmental monitoring equipment.
Reliable technology is important to maintaining smooth operations of University functions. Therefore, technology should be kept technically current to remain compatible with required capabilities, security constructs and technology innovation.