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Proposal Preparation & Submission

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Submit Proposal

Research Services is responsible for submitting all proposals for grants and contracts for research and other scholarly activities to public agencies (federal, state, or local government); private, nonprofit research organizations; and industries. Research Services is responsible for ensuring compliance with all university, state, and federal regulations surrounding sponsored grants and contracts as per university policy RSSP-201, Proposal Processing and Submission.

Research Services assists investigators in preparing and submitting all proposals. All proposals submitted on behalf of faculty, administrators, staff or students must be processed through Research Services.  Principal investigators (PIs) or program directors (PDs) may not apply for or receive funding directly from sponsors without university approval except for those fellowships awarded directly to individuals.

Who Submits a Proposal?

Research Services is responsible for submitting all proposals for grants and contracts for research and other scholarly activities to public agencies (federal, state, or local government); private, nonprofit research organizations; and industries.

It is responsible for ensuring compliance with all university, state, and federal regulations surrounding sponsored grants and contracts as per university policy RSSP-201, Proposal Processing and Submission.

Proposal Submission Process

Five (5) business days prior to the sponsor deadline (see policy RSSP-201), the PI submits a full package to the grant coordinator for final administrative review (e.g. pdf of final proposal files from sponsor submission site).  The grant coordinator will upload the file(s) to CloudExpress.  If you may have trouble meeting this deadline, please work with your grant coordinator to find a resolution.

Internal approvals should have already been secured.  If not, then materials will be routed to secure internal approval.  A late internal approval process may result in last minute revisions if budget issues or other problems arise. 

After final administrative review and approval, all proposals are submitted by Research Services on behalf of the Georgia Southern University Research and Service Foundation. As the Authorized Organizational Representative (AOR), the Executive Director must approve all proposals before they are submitted to external funding agencies.

It is the goal of Research Services to submit all proposal no later than noon on the submission deadline date.  You will be notified via email by your grant coordinator once a proposal has been submitted.  Please keep in mind that unforeseen delays can sometimes impact submission timing.

FAQs

The current University policy (RSSP-201) requires material submission five business days prior to the submission deadline.  As Research Services implements new procedures and faculty obtain internal approvals earlier in the process, we hope to adjust this policy to reduce the lead time for final administrative review.

Speak to your grant coordinator. You may be asked to move forward and include a place-holder or draft document. Alternatively, you may be asked to meet an alternative timeline assuming that internal approvals have been obtained previously. Grant coordinators try their best to work with PIs, but there are circumstances that may prevent submission if materials are not ready and/or internal approvals and supplementary documentation (e.g. subawards, letters, contract terms) have not been secured.

Research Services is responsible for submitting all proposals for grants and contracts for research and other scholarly activities to public agencies (federal, state, or local government); private, nonprofit research organizations; and industries.  It is responsible for ensuring compliance with all university, state, and federal regulations surrounding sponsored grants and contracts as per university policy RSSP-201, Proposal Processing and Submission.